- Committee Member Duty Responsibilities
- Galley Duties
- OOD Duty (links to another page on the site)
- Patrol Crews
- Radio Protocols
On arrival (10:00)
A committee member will open up the Galley.
Wear the protective garments provided. (health & safety)
Clean down work surfaces with Dettox (health & safety)
Switch on hot water, wall boiler, cooker, etc.
Ask for the store cupboard to be opened.
Get out some tea bags and the small jar of coffee
Display a stock of sweets and crisps.
Tabs may be kept if the member puts money up front – so the onus is on them to collect their change at the end of the day.
Prepare food (serve from 12:30)
Decide on the menu for the day and write it up on the board.
Get orders from the members so that you know the quantities to prepare. There are often a few late arrivals but most will be there by 11:00
Soup, toasties, baked potatoes, pasta, quiche, sausage in a bun, corned beef hash, curry, filled rolls, etc.
Dry ingredients are kept in the store cupboards.
Cheese, milk, butter, etc in fridge.
Cakes, rolls, bread, milk and various ingredients are in the freezer.
If possible make a tray of cake (ready mix ingredients available) For novices there is usually some frozen, which can be defrosted and iced.
All filled rolls, baking, etc must be kept covered (health & safety)
Lunch is usually served from 1230, after the morning’s activity.
End of Day (around 16:30)
Clear up any tabs and leave a float of £15.00
Write up the takings for the day and the food prepared.
Return stock to store cupboard.
Put perishables in the fridge or freeze (marked with date)
Ask for the store cupboard to be locked and pass the takings to a committee member.
Switch off hot water, wall boiler, cooker, etc.
Tidy up and sweep the floor - leave the kitchen as you found it or would liked to have found it.
Empty the bins and arrange for the bags to be taken up to the Tower Knowe car park.
Arrange for used tea towels and aprons to be washed.
A committee member will lock up the galley.
These procedures are intended to guide you though the role of Patrol Boat Crew from Pre-Launch Checks to End of Day procedures on Club Race Days. There is no substitute for attending a Level 2 PowerBoat course and following that a Safety Boat course which the club runs every year. Contact the training team to ask about this. We will be emphasising these course mch more in the future.
These Procedures have been split into four sections –
- Pre-Race Procedures - Report for duty, Collect Fuel, Launch RIB, Patrol the Start Line
- On the Water Requirements - Start Line Duties, Following the Fleet, Boat Position
- Dinghy Rescue - Approach Position , Responsibilities, Capsize Recovery
- End of Day Procedures - Patrol Boat Recovery, Fuel Stowage, Putting Boats away
The Race Officer is responsible for managing Safety for the duration of the race.
In general, this is delegated to the Safety Boat crew. On occasions conditions can arise when the Race Officer may require to direct the Safety Boat to specific emergencies.
You are also an aid to the Race Officer - ensuring all boats start correctly, round marks and finish in the correct direction.
The Race Officer should ensure that the Patrol Boat crew fully understand the course and position of any marks they are required to lay for the course start or finish line. Usually on the water guidance is given to the final position of any marks.
The Patrol Boat should launch around 60 minutes prior to the start. This will leave plenty of time to deal with launching problems and laying marks. It will also encourage the competitors to get afloat in plenty of time.
- Arrive for 09:30 and report for duty to the Officer Of the Day (Race Officer).
- Check other crew members have arrived and the requirements for the day.
- Get changed – Clothing. YOU MUST BE PREPARED TO ENTER THE WATER - DRESS ACCORDINGLY.
- Prepare the boat(s) – Check boats Equipment, use the patrol boat checklist to do this. A laminated copy of this checklist wll be found in each Patrol Boat and a set of paper copies are kept in the Race Office (or can be printed out) for use and completion each time a Patrol Boat is taken out.
- Launch boat.
- Report to O.O.D. – Patrol Boat ready.
- Lay Marks as required.
- Check Course to be sailed - Time of start – Type of Start.
- Check signing on list – Intention to sail. How many are sailing?
- Man the Patrol Boat.
- Check for late starters.
- Re-check number of boats participating in race.
- Patrol Start Line.
- Stand by for start signal.
- At the Start Line assist the Race Officer for early starters “Over the Line”
- Standby to inform any early starter of “Individual Recall”
- or Racing Fleet of “General Recall” as requested by Race Officer
- Beware of collisions at the start line by boats jostling for position
- When boats are clear of the start line check the number of boats taking part
- Keep a check on the number of sails / boats taking part
- Keeping clear of the fleet follow the boats to the first mark
- Position yourself clear of the first mark and view the fleet around the mark
- If the fleet is to sail downwind to the next mark hold your position upwind and follow the back of the fleet as required
- The Gybe mark and the down wind dead run are the most likely places for a capsize
- Every capsize must be attended within three minutes to check on crew
- Approach a capsize and check crew are all right – count heads
- Shout and ask crew if every thing is ok
- If everything is fine stand off and wait for crew to ask for assistance
- Crew of patrol boat looks around and check other boats, Coxswain watches dinghy and crew
- Stand by as Safety boat within earshot of crew
- If it is necessary to attend another capsize do so if the dinghy crew are ok
Approaching a dinghy which requires immediate assistance
If dinghy is capsized to 90 degrees
Approach towards the forestay
Engine clear of the boat
Full inversion can be prevented by holding the forestay or mast
If dinghy is fully inverted
Come alongside so that both bows are pointing in the same direction
Check Engine is clear of any ropes in the water
Once righted to 90 degrees is easily moved head to wind for fully righting
Check for crew trapped under inverted boats
Lift bow or stern of the boat clear of the water to free crew members
Stand by to enter the water
IF NECESSARY RIGHT THE BOAT IMMEDIATELY
Assymetric boats should have their spinnakers lowered and, if possible, poles retracted before any attempt at recovery.
This should be done by the dinghy crew if they are still in the water.
If not, the safety boat crew should be ready to get into the water and do it for them.
Single handers are easily righted by the safety boat crew lifting the mast
Multihulls follow the same general principals as monohulls
- Because of the high speed of these boats the crew has a tendency to become separated from the boat during a capsize.
- Sheets and travellers must be released before righting
- After 90 degree capsize, approach the forestay and walk the mast up
Key Points for dealing with Capsizes
- Help the dinghy crew to help themselves before taking over
- Prompt action “walking the mast up” may be all that is required
- If necessary get the crew into the safety boat before dealing with the capsize
- When involved with one boat, keep a lookout for other incidents which may take priority
This is the most convenient method providing the waters are reasonably calm.
This method allows close control at all times and is more manoeuvrable
- Sails should be lowered and stowed.
- Centreboard Raised – Rudder and Tiller removed.
- Towing lines should be attached at the bow and at the stern.
- Also a rope from the towed vessels stern to the Tugs bow.
- Crews should balance the boat
- The towing vessel should have its stern clear of the towed vessels.
This method is used if there are several boats or the water is choppy.
- Sails should be lowered and stowed.
- Centreboard Raised.
- Rudder and Tiller removed except for the last one in the tow.
- Crew sits on opposite sides of the boat well aft.
- It is possible to have two lines of boats astern.
- Or perhaps three single tows.
- It is important that the boats can be released quickly.
- The tow line is secured to a strong point or load spread over the boat.
- A simple method of communication should be agreed.
- Last boat on the water
- Recover any Marks that have been laid
- Recover Patrol Boat
- Return Fuel
- Switch off Radios
- Return Radios
- Results / Signing in Sheet
- Put Boats away
- Ensure Garage is left tidy
- The outside Garage door shut and locked
- Report to OOD / Race Officer – Duties Complete
- Get changed
The Safety Boat crew’s responsibility ends ONLY when all craft are ashore
Kielder Water Sailing Club is equipped with Short Wave radios to aid communications while on the water.
- The clubhouse has a fixed ‘Base Station.’
The Large RIBs have a fixed unit e.g. under the Drivers seat.
Also several hand held units.
Call Signs used are :-
- Clubhouse – “Home Base”
- Committee boat (when in use) – “Race Control”
- Dark Navy RIB – “Patrol Boat Two”
- Large Zodiac RIB - "Zodiac"
- Bombard RIB - "Bombard"
- Small RIB - "Small Zodiac"
- When hand held radios are used on board the sailing boats whilst training we use the boat's name or if no boat name, the instructor's name.
Operation of the radio
The use of these radios is quite straightforward.
- Switch on, and set the volume control midway.
- Select the appropriate channel.
- Adjust the squelch control until the background noise is barely audible.
- Only use low power if the other station is in sight.
- Hold the microphone about 5 cm away from your mouth. (In windy weather shield the microphone from th wnd and hold it at right angles to your mouth - not directly facing you).
- Press the switch on the microphone to transmit, speak normally.
- Release the switch immediately after speaking then await the reply.
Unlike the telephones we normally use, the radio sets have a microphone with a switch. This switch must be pressed to speak, and released to listen. (Hand held radios have a microphone and speaker as one). Ideally, communications should be short and to the point.
To start your communication you need to ask for them specifically, and let them know who is calling e.g.
“Patrol Boat One, Patrol Boat One, this is Home Base, Over.”
(and release the press to speak switch)
The word “over” is used as an invitation for Patrol Boat One to reply.
And the reply will be…
“Home Base, Home Base, This is Patrol Boat Two, Over.”
Communications have now been established, and Home Base is ready to pass his message. He does so, and Patrol Boat one acknowledges the message.
On completion Home Base will end his communication with the word “Out”. This tells Patrol boat One communication with Home Base has Finished.